For sometime now, I’ve been using Evernote as my primary, only note-taking application. You’d think it’d pale in comparison to my tool of choice for years previous, MindManager for mind-maps. I’m not sure why, but I’ve gotten to like Evernote more. I spoke about this on a recent RIA Weekly episode (have you subscribed to that yet? Come on!).

What it does

Evernote really only does text notes with some minimal formatting for lists, bolding things, etc. It also has an iPhone app, which is handy, and some publishing options which are interesting too – see my public notebook over here.

Evernote’s first killer feature is the text recognition it does in pictures: you can take pics of receipts and whatnot and search over them. To be honest, I don’t really use this at all. The thing I like about is the synchronized web nature: I can take notes on my desktop, my iPhone, or the web-site and it all syncs up. I also like the idea of collecting together all the different files I have: presentations, pictures of receipts, pictures of books that look interesting, audio notes (another nice feature)…and then being able to tag them all and file them into note books. Really, it’s sort of like a file system dedicated to your notes.

Being able to take little notes on the go, on the iPhone is nice. I use the audio recording to nice effect a fair amount as well. You’re limited to 5 minute recordings (ugh!), but that’s long enough to save most notes to yourself. I’ve also had good success using it as spot to collect together my expenses, spanning PDF print outs of bills, scans and pics of receipts, and other things.

The funny thing here is that I was never a big fan of Journlr, Yojimbo, or a steady fan of VoodooPad, all of which, really, do the same thing if not more as Evernote. The syncing nature of Evernote just feels better than a purely desktop driven notebook. There’s also something to Evernote’s stripped down simplicity: those other notebook things seemed like massive power-tools when all I needed was a hammer.

Wish-list

That said, as with any piece of software I use daily, I have a laundry list of wishes:

• I’d really like to use the public notebook as a podcast. It doesn’t seem to create enclosures for the audio notes I take. I can see that there’d be a bandwidth thing there, but come on: it’d be a sweet way to do a lazy podcast.
• Copy-pasting with formatting really drives me crazy: it gets in the way more than it helps. Evernote only does pasting with the formatting: I just want to paste the plain text.
• As I said, I’d like to put things in multiple notebooks. The GMail “folders are labels/tags” approach is how I natively think. I think many-to-many, not one-to-many.
• It bugs me that the iPhone app doesn’t download the notes – this means I have to be online to access them, which sort of cuts out one of the key motivation for the mobile version. Sure, there’s an IMAP solution, but that seems like a painful hack.
• I’m not really sure what I’m supposed to do with those to do items. Is there an iCal feed for them? Can I get it integrated into Things or something?
• It’d be nice to be able to post to a blog from it. The blog apps on the iPhone have so far been a disappointment, while the Evernote editor on the iPhone has been OK.
• I don’t think you can link between notes, which was always a nice part of VoodooPad.
• Integrations – there’s a suck-it-in integration with del.icio.us (which I think would be disastrous with my 11,000+ bookmarks), but there’s not too much else. What would these integrations be, exactly? Good question.

But my list is pretty small.

Better than a bunch of directories with files in ‘em

I’d recommend checking it out. I first heard about Evernote a year or so ago, signed up for it, but didn’t really “get it” until I forced myself to start using it. Really, I think this was just because there was an iPhone app and I wanted to play around with more iPhone apps. I upgraded to the premium version, giving me plenty of space to store my notes and the ability to store any type of file.

Now if I can just figure out how to batch import all my old mind maps into there, I’ll be set ;>

Mindjet announced their new, Mindjet Connect, this morning that takes mind mapping and document sharing from the desktop and email to a new, hosted environment the likes of Google Docs and Adobe’s Acrobat.com.

Highlights

I haven’t gotten a chance to use it yet, but having seen a demo, the features are impressive. Indeed, they may even be overwhelming at first, so let’s whack it down to the simplest, most important parts:

• Price – Mindjet Connect isn’t free, but it has a tiered pricing model that starts at $9/month to $22.49/month (why not just $0.50 or $23?). The Mac desktop applications also has a lower price of $129, which I still think is too expensive, but see below for 1.3+ million people (most on the Windows side, which costs more) who seem to disagree…or get better deals.
• Online Repository – or “work spaces,” as Mindjet Connect centers around an online repository where you store documents (PDFs, Word, etc.) and mind maps. In this repository, you can add authors to a document, create groups, and do all the sort of other stuff you’d expect.
• Collaborative – Mindjet Connect allows you to use you your existing Mindmanager software (after updating, of course) to work on mind maps with other people. This is analogous to how Google Docs, Zoho, and other online office application let multiple authors simultaneously edit documents.
• Revision Tracking – Mindjet Connect does basic version control of documents and mind maps. For documents you track versions (I don’t believe there’s intra-document version tracking), where-as with mind maps, as you’d expect, it gets down to the node level with much more detailed tracking.
• Web-based Mind Manager – adding to their strong desktop editor, Mindjet Connect ads in a Flash (Flex?) based mind map editor. This comes is included with all Mindjet Connect pricing tiers so, in theory, you don’t need to buy a copy of the desktop Mindmanager to use Connect.
• Web Conferencing – this being the odd duck of the bunch, Connect has its own web conferencing. This makes sense from a “we want a full portfolio” perspective and, indeed, is an interesting statement about how close web conferencing is to being a ubiquitous feature, almost even a commodity.

Challenges

The core challenge for Mindjet Connect as with all information worker SaaSes is getting people to switch from the Microsoft toolchain: email and Office. That mental grip on what an information worker’s day-to-day life should be like is cemented, but new offers have been slowly chipping away at it. Indeed, the recent “holy crap, this email thing is, like, killing us” scare shows a major crack in said cement.

And, of course, mind mapping just totally wigs some people out. They think is pure text. Of course, there’s an outline view in Mindmanager that sort of fits that, but jumping from plaintext to any sort of structure is a weird ride.

The other challenge is the lack of a free tier in their pricing model. We all know the so called “drug dealer” model of software marketing works well as a net for building out customer bases. Hopefully Mindjet will see fit to figure out a free package that will entice people to upgrade.

Mindjet’s Success

All that said, I was surprised to find out how successful Mindjet has been over recent years. Ever since talking with them for the first time back in 2006, I’ve thought mind mapping and, thus, Mindjet was fun, but totally niche technology. But, their success metrics indicate otherwise. According to their own facts and figures they’ve had 5 years of double digit growth, been profitable for 6 consecutive quarters, and have over 1.3 million users, and 20,000 new users each month(!). Perhaps the worries above are more vestigial than real. I’m not sure how many copies of Office are running around out there, but it’d be an interesting comparison (update: Tim points to a source that says there were 500M installs around April 2008). Also, check out several case studies and testimonials on their site.

They had the usual logo slide of “companies you’ve heard of” and told me that Mindmanager (their primarily tool) has done extremely well with word-of-mouth, viral spread. I believe it: pretty much at every conference I go to, at least one person peers over my shoulder and ask me what that tool is I’m using (Mindmanager) to take notes. They often whip out paper and pen and write down the product name and where to get it.

Recommendations: Integration, Promotion

As with all of these SaaS offerings, integrating with other SaaSes seems key to me. Working with Google Docs, with hosted Email, publishing to blogs and other online sites seems key to me. Otherwise, any offering runs the risk of being a SaaS-silo: only working with itself and its desktop applications.

Pulling on the marketing cap, it’d be great to see Mindjet setup and offer free, realtime collective note-taking at conferences. A mind map back-channel would be an interesting experiment across the board from the Square Corner Info Worker to the Round Corner Cool Kids.

Overall

I’m looking forward to seeing if Mindjet Connect will improve my day-to-day work. I’m extremely skeptical that I’d get any group advantage by getting the other RedMonkers to use it – they have their own tool fetishes as I do with mind mapping.

That said, the online storage repository, version tracking, and sharing features (supposedly, there’s a Flash widget for sharing mind maps – we’ll see) look great. And the price ain’t so bad: from $107.88 to $269.88/year.

We’ll see and be able to test out these demo-glow theories once I get an account and use it a bit.

Disclaimer: while Mindjet isn’t a client, they have given me a free copy of Mindmanager Mac for several years now.